Privacy Policy

1. Introduction

ASPOL (Association des Étudiants Polonais en France) is committed to protecting your privacy and ensuring the security of your personal data. This Privacy Policy explains how we collect, use, store, and protect your personal information in accordance with the General Data Protection Regulation (GDPR) and French data protection laws.

2. Data Controller

3. Data We Collect

We may collect the following types of personal data:

• Contact Information: Name, email address, phone number
• Profile Information: University, field of study, graduation year
• Communication Data: Messages and inquiries sent through our contact form
• Technical Data: IP address, browser type, device information, cookies
• Usage Data: Pages visited, time spent on site, referral source

4. How We Use Your Data

We use your personal data for the following purposes:

• To process your membership application
• To communicate with you about events, activities, and opportunities
• To send newsletters and updates (with your consent)
• To respond to your inquiries and provide support
• To improve our website and services
• To comply with legal obligations

5. Legal Basis for Processing

We process your data based on:

• Consent: When you voluntarily provide information (e.g., newsletter signup)
• Legitimate Interest: To operate and improve our association activities
• Contractual Necessity: To fulfill membership obligations
• Legal Obligation: To comply with applicable laws and regulations

6. Data Sharing

We do not sell your personal data to third parties. We may share your data with:

• Service Providers: Website hosting, email services, event management platforms
• Partner Organizations: For collaborative events (with your consent)
• Legal Authorities: When required by law

7. Cookies

Our website uses cookies to improve your browsing experience. Cookies are small text files stored on your device. We use:

• Essential Cookies: Required for website functionality
• Preference Cookies: Remember your language and settings
• Analytics Cookies: Help us understand how visitors use our site

You can manage cookie preferences through your browser settings or our cookie consent banner.

8. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy or as required by law. Membership data is retained for the duration of your membership plus 3 years for legal compliance purposes. You may request deletion of your data at any time.

9. Your Rights

Under GDPR, you have the following rights:

• Right to Access: Request a copy of your personal data
• Right to Rectification: Correct inaccurate or incomplete data
• Right to Erasure: Request deletion of your data (right to be forgotten)
• Right to Restriction: Limit how we use your data
• Right to Data Portability: Receive your data in a machine-readable format
• Right to Object: Object to processing of your data
• Right to Withdraw Consent: Withdraw consent at any time

To exercise your rights, contact us at office@aspol.fr

10. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet is 100% secure.

11. International Transfers

Your data is primarily stored and processed within the European Union. If we transfer data outside the EU, we ensure appropriate safeguards are in place in accordance with GDPR.

12. Children’s Privacy

Our services are intended for students aged 18 and over. We do not knowingly collect data from individuals under 18 years of age.

13. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any significant changes by posting the new policy on this page and updating the Last updated date. We encourage you to review this policy periodically.

14. Contact & Complaints

For questions about this Privacy Policy or to exercise your rights, contact us: